Vacant job

The Department of Culture works for a broad art and cultural life for everyone to participate in. We work for a sustainable and open city that puts culture and art at the center.

The Department of Culture has approximately 800 employees who mainly work in libraries, cultural houses, museums, and other cultural activities.

About the position

The Department of Culture is responsible for a wide range of activities within the city's cultural life. To ensure secure, accessible, and well-functioning information management, we are now looking for a registrar who wants to contribute to structured and professional archive and registration work. The position is located in the support unit and gives you the opportunity to work closely with the entire department in matters that are important for the quality and legal security of the operations.

In the role of registrar, you work across the administration and have a central function in the daily registration work. You collaborate closely with case handlers, managers, board secretaries, and other support functions, and are part of a close collaboration with the department's chief registrar, archivist, and board secretary.

The tasks include ongoing archive and registration work according to legislation, policy documents, and established routines. You are responsible for, among other things, registering documents, daily registry maintenance in the department's diary, as well as inventory and organization of archives. You also handle requests for public documents and provide administrative support in the board and case process. If necessary, you support the unit with other administrative tasks. The role also includes training and guiding employees in matters concerning registration and case management, both individually and in groups.

Qualifications

We are looking for you who have:

• Relevant university education of at least 180 higher education credits, of which at least 60 higher education credits in archival science
• Experience of working as a registrar in the public sector
• Experience of handling requests for public documents
• Experience of working in digital diary and case management systems
• Good ability to communicate in Swedish, both orally and in writing

It is meritorious if you have:

• Experience of planning and conducting training initiatives
• Previous experience of working within the City of Gothenburg
• Experience of working in Ciceron

Who thrives in the role?

To thrive in the role, you take responsibility for your tasks and work systematically to ensure that information is handled correctly and with high quality. You enjoy collaborating with others, listening to different perspectives, and contributing to finding solutions that work for the operation as a whole. The role suits you who enjoy guiding and sharing knowledge, and who can adapt your way of communicating based on the recipient and situation. You work carefully, follow up on your work, and see the value of clear routines and well-functioning processes.

Other

The City of Gothenburg works actively to promote equal rights and opportunities and to counter discrimination. We care about our employees' health and offer, among other things, wellness allowances, discounted gym memberships, and bike benefits. We have smoke-free working hours.

We recruit based on a competency-based recruitment process to ensure fair and equal recruitment. In this recruitment, we do not use cover letters. Instead, you will answer questions related to the position's requirements and competencies to ensure a fair, norm-critical, and accurate process.

The interviews are scheduled for June 22 and 23; we may start calling for interviews before the last application day has passed. However, all applications within the application period will be considered. For your interview, you need to bring a valid identity document (passport/national ID) and, if necessary, proof of residence permit. This is because, as an employer, we need to verify your identity and your right to work in Sweden.

To you who represent staffing and recruitment agencies: In connection with this recruitment, we have taken a stance on recruitment channels and therefore decline further offers of advertising and recruitment assistance.

Open to all
We focus on your competence, not your other prerequisites. We are open to adapting the role or workplace to your needs.